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Santa Rosa Library Advisory Board Regular Meeting

Sonoma County Library
Wednesday, July 31, 2019
7:00 p.m.
Rincon Valley Library
6959 Montecito Blvd.
Santa Rosa, CA  95409

In attendance: Library Advisory Board: Chair: Sarah Laggos, Members: Christine Bell, Bruce Hartman, Thaiane Hensch; Ex Officio Members:Commissioner Karen Schneider, Public Services Division Manager Lana Adlawan, Central Branch Manager Kate Keaton, Rincon Valley Branch Manager Bill Coolidge, Friends of the Santa Rosa Libraries President Sarah Swearingen. Absent: Member: Cynthia Denenholtz.  Members of the Public: None


  1. CALL TO ORDER 7:04
    The Minutes of May 28, 2019 were approved.
    There were no public appearances.

    Chair Sara Laggos announced that Nancy Persons would be stepping down from the LAB.
    1. Rescheduling of upcoming LAB meeting dates.
      The LAB members approved a motion to reschedule the November meeting to Nov. 20th at the Central Library.

6.1 Karen Schneider -- Seeking input from LAB on highlights to present to City Council. 
Commissioner Schneider asked the LAB members for ideas of what to mention during her annual presentation to the Santa Rosa City Council. Many ideas were put forth including: The Roseland Branch; SonomaFi Wifi Hotspots; Lunch in the Library; The Summer Distinguished Speaker Series; The Elimination of Library Fines; The new Statue of Lucy at the Northwest Branch; Link+; Tech programs including VR Headsets, 3D Printing and AV Training at the Central Library. 

  1. 6.2 Discussion and Next Steps on LAB All Day Planning Meeting.
    The Members discussed ideas on what the LAB can do in light of the All Day Planning Meeting that was held on June 1st.

Kate Keaton brought up the idea that the Branch Managers could turn in their reports before the call for agenda items goes out so that the reports can generate ideas for the agenda.

Sarah Laggos asked the Library Staff present what the LAB members could do to support them.

Some ideas include:

Members helping with outreach events; Volunteering for other programs and events at the Library such as the Homework Help program.

Bruce Hartman suggested that the Branch Managers can highlight one thing LAB members can help them with at each meeting.

  1. 6.3 Recruitment of Homework Help Volunteers
    Branch Managers Bill Coolidge and Lara Mayelian expressed their need for volunteers to assist with the Homework Help program at their respective branches. Lara and the Northwest Branch are looking for a volunteer who is good at math. Bill and Rincon Valley are just looking for any Homework Help volunteers as currently they have none. Volunteers have to commit to 3 hours a week once a week to assist kids with their homework. Bill emphasized the importance of consistent attendance as some days there will be no kids attending but volunteers need to be there anyway. It doesn’t help the program if there are no volunteers and kids do show up.


7.1 Youth Members’ Report
Youth Member Christine Bell expressed how pleased she was with the online Summer Reading Program through Beanstack,org. Signing up was easy and it was easy to keep track of your reading without having to keep track of a piece of paper.
She also talked about how the school district uses a program called PeachJar to distribute information online to parents in lieu of paper notices and handouts. She wondered if the Library could use a similar system. Lana Adlawan said the Library was exploring options for a system like that.

  1. 7.2 Friends of the Santa Rosa Library Report
    Friends President Sarah Swearingen passed out flyers and bookmarks for the upcoming August Friends of the Santa Rosa Libraries Booksale. She reported that The Friends are happy that both the quantity and quality of donations has gone up although the quantity is sometimes hard to manage. Sarah Laggos asked if the Santa Rosa Friends ever shared with other Friends groups and Sarah said that they don’t but they do share donations with schools, Juvenile Hall and other non-profit groups.
  3. 7.3 Library Commissioners’ Report
    Library Commissioner Karen Schneider reported the August Meeting of the Library Commission was coming up and that the Meeting Information and Agenda packet would be distributed soon.
  4. 7.4 Library Director’s Report
    Division Manager Lana Adlawan presented the Director’s Report. She reported that the Director has been focusing on different values each month and that this month’s values were Civility and Gratitude. 43,000 books have been read this summer. The elimination of Fines began July 1st and has been well received. The Director has begun a new series of “Meet the Director” public gatherings each month. The first gathering was at the Roseland Branch and there were 42 attendees. The Library has been working on a Technology Strategic Plan, which will be revealed at the August 5 Commission Meeting. Computer use is up. In the last fiscal year there were 250,000 public computer sessions. The Roseland Branch will be moving to a new location at 470 Sebastopol Ave. The new location will probably open in January. The City of Santa Rosa has been working on their Downtown Plan and the library has been actively participating in the process. Last Monday a public meeting about the plan was held at the Central Library. But there are no specific updates as to how the plan would affect the library.
  6. 7.5 Feedback to Branch Managers’ Reports
    Central Branch Manager Kate Keaton reported that she received an anonymous Patron Comment Card in which a patron expressed gratitude for being able to check out a wifi hotspot from the library. By using the Library’s hotspot the patron had been able to work quietly at home instead of a noisy public location and had been able to concentrate enough to apply for and get a new job.


7.6 City Council Liaison Report
There was no report.

    Bruce Hartman expressed his appreciation of the Libby app from Overdrive and how terrific it was.

    The meeting was adjourned at 8:00 pm.

    The Next meeting will be Wednesday, September 25, at the Northwest Branch.

Wednesday, July 31, 2019
7:00pm - 8:00pm
Time Zone:
Pacific Time - US & Canada (change)
Rincon Valley Library
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