Sebastopol Library Advisory Board Meeting
The Sebastopol Library Advisory Board meets on the first Wednesday of February, April, June, August, October, and December at 4 p.m. Location: Sebastopol Regional Library Forum Room, 7140 Bodega Avenue, Sebastopol, 95472
Final Minutes approved 8/7/2019
Sebastopol Library Advisory Board Meeting
April 3, 2019, 4:00 p.m.
Location: Sebastopol Regional Library, Sebastopol, CA 95472
Present: Mary Shiff, Jennifer Hunter, Walt Frazer, Ralph Johnson, Fiona Hynes, Helena Whistler, Daniel Judd, Stephen Zollman (Library Commissioner), Mathew Rose (Sebastopol Regional Library), Lana Adlawan (Sonoma County Library Public Services Division Manager), Ann Hammond (Library Director), Sue Fujita (Friends of Sebastopol Library), Michael Carnacchi (City of Sebastopol Liaison)
1. Mary Shiff, Chair, called the meeting to order at 4:00 pm. Agenda approved and February meeting minutes were approved.
2. Public Comment: none.
3. Announcements: none.
4. New Business:
4a. Presentation to the Library Commission: Discussion for future meeting. Needs to be substantive. Shows what the Library Advisory Board does. Share what is special about Sebastopol Library, and share how the LAB spent its annual allotment. Also suggested the lens to focus activities be the Strategic Plan. Other ideas brought up as potential for inclusion: Zero Waste participation, don’t discount LAB impact on financial sustainability (add material to collections locally, for example).
4b. All LAB Meeting is taking place on June 1 at the Library Administration Offices in Rohnert Park. Walt Frazer and Mary Shiff to attend next planning meeting.
4c. LAB expenditures – Ideas discussed included: assist with All LAB Meeting expenses, contribute to Lantern Brochure expenses, purchase newspaper ad space, provide for library a prize wheel, façade improvement. A motion to “expend LAB monies on exterior signage first, and if there are any unexpended funds, they shall be contributed toward the All LAB meeting. The motion carried on a 4-3 vote.
4d. LAB recruitment plan – Advice on how to implement a recruitment plan that would diversify the LAB membership was shared. Reaching out at the Farmers’ Market, with the Grange, Earl Baum Center, Non-profit institutions, local businesses, and Healthcare institutions was recommended.
4e. LAB input on library events, direction, strategic plan – Discussion about a drop box to ease parking congestion took place. City’s current stance on automobile accessible services was shared. Further research was recommended. Noise complaints were discussed, with the best solution to right size the building to match its services and usage levels. Blue Light on computers was discussed. A newsletter regarding services at the Sebastopol Regional Library to be sent to Sebastopol Area Library users was recommended.
5a. Commissioner Report: Mr. Zollman welcomed Ann Hammond as the new Library Director. The Fundraising Assessment was discussed. An All Friends meeting is scheduled for May 23. Some disagreement is present about the recommendations in the assessment, but glad to use it as a conversation starter. A focus, with talking points, taglines, advocacy guidelines would help to build relationships and network with community agencies to ensure vitality.
5b. Director Report: Ann Hammond shared that she had completed her third week on the job. She expressed gratitude for the all the support for the libraries.
5c. City Liaison Report: Michael Carnacchi reported an opening on the Zero Waste Committee for a commercial member. Status of City budget timeframes was shared. The possibility of creating a 5-minute or less parking spot or two was shared.
5d. Youth Report: Fiona Hynes discussed with an Analy teacher regarding their Maker space, with the result that the Maker class might not be a natural fit for external signage. Daniel Judd reported that a textbook collection would be useful. Youth representatives reported that awareness of services and hours (Saturdays from 4-6, for example) is a hurdle for teens. Food at programs raises awareness, though J
5e. Branch Manager Report: Mathew Rose reported on the community focus of program offerings and welcomes suggests for how the library plans, develops, deploys library services. Advice on Art Banner Project was sought, with the LAB affirming the importance of art at the library. Grant applications were submitted to the City of Sebastopol for Hygiene kits for unsheltered patrons in the library and in the city. Details on the Volunteer Appreciation Party were shared, as well as gratitude for the contributions of our many library volunteers. Planning for programs is in progress with an estimate of 194 programs to take place between June and August. Advice regarding an Art and Lectures series was provided. Outreach activities were shared. Seed packets remain a popular feature of the Sebastopol Library, with 1346 seed packets dispensed last season.
5f. Friends of Sebastopol Library Report: Sue Fujita reported the latest book sale netted $3,700. The next book sale is April 24-27, all with general interest, children’s and teen books. A quilt raffle will be held this summer. News of Louise Johnston’s passing was shared: Louise was a Library Commissioner, Library Advisory Board Member, Friends of Sebastopol Library President, and her family helped establish the first library in Sebastopol. The next Friends Board meeting is April 9, 2019, at 9:15 at City Hall.
5g. LANTERN Report: LANTERN has mailed brochures to further the information campaign regarding the needs of the Sebastopol Regional Library. A grant for the next steps is under review.
6. Agenda Items for Next Meeting: June 5, 2019 at 4:00 pm
Presentation to the Library Commission
Patron Comments, including drive –up book drop
All LAB Meeting
7. Additional Public Comment: none
8. Adjournment at 6:00 pm
Reported by Mathew Rose