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Windsor Library Advisory Board

DRAFT MINUTES

SONOMA COUNTY LIBRARY

WINDSOR REGIONAL LIBRARY ADVISORY BOARD

5:00 pm. Tuesday, November 14, 2017

Windsor Regional Library - 9291 Old Redwood Highway, Bldg. 100

 

  1. CONVENING: 5:01 p.m.

Present-LAB members: Pam Arnold, Sarah Baker, Brenda Balding, “D” Graner; Alys Hay, Mike Neely. Also present: Library Commissioner Randall Neff; Branch Manager Bill Coolidge; Interim Library Director Tracy Gray.

  1. PUBLIC COMMENTS: None
  2. APPROVAL OF MINUTES OF LAST MEETING: Approved as submitted.
  3. REPORTS & UPDATES
    1. TOWN COUNCIL LIAISON REPORT:  none
    2. LIBRARY DIRECTOR’S REPORT:   Tracy Gray said all library branches were closed for 10 days because of the fires.  They waived fees for late and lost materials; they believe about 3,000 items were lost in the fires and will be submitting an insurance claim.  The ‘Food for Fines’ program has started again this year; donations will go to the Redwood Empire Food Bank.  The refresh of the Northwest Branch will start in January of February.  The library will replace the 2 current trucks and get one additional truck; all will be hybrids and the extra truck will facilitate deliveries on Saturdays.  The Commission has delivered their list of priorities for 2018-19 and the budget process will start at the end of November (earlier than in previous years).  Kiyo retired last week after 41 years; her job will be split into 2 parts.  Tracy attended the California Library Conference.
    3. LIBRARY COMMISSIONER’S REPORT:   Commissioner Neff said the library will buy 254 new computers and use the old staff computers for public computers in the branches.  The commission has approved the branches to be open two additional hours on Saturday beginning in April.  The Commission also approved paying the staff for the time the libraries were closed for the fire.  Mike Neely attended the Measure Y Oversight Committee meeting; there was discussion of how to ensure that Measure Y funds were used for only the approved Measure Y expenditures.
    4. BRANCH MANAGER’S REPORT:   Bill announced that he will be going to the Rincon Valley Branch; the timing is not yet set.  Search is underway for his replacement.  The building only had some smoke but no other damage from the fires.  The compressors on top of the building are out (no heating/AC) and will be repaired under warranty.  There has been one resignation and the library is searching for a replacement.  The staff will receive customer service training, mental health training, and Windows 10/Microsoft Office training (for the new computers).  The new hours are popular, allowing more flexibility in programs and more study time for students.  They are working on scenarios for additional staffing for extended hours.  They now allow internet time to be extended as long as there is no one waiting for the terminal.  Tiffany has been doing outreach to schools, extended child care, and Head Start programs.  She also attended the California Library Conference.  The book club at the Senior Center is doing well.  The library prepared a story walk at Foothills Regional Park.  There were programs for the Solar Eclipse, writing club for adults, technical classes in English and Spanish, story time, Legos, coffee and crosswords, and Master Gardeners.  The Homework Help program continues, but lately attendance has been down. 
    5. FRIENDS OF THE WINDSOR LIBRARY REPORT:  Revenues from the book cart are down, possibly because more people are downloading materials.  The Friends provided free books on the days after the library reopened following the fires.  The Friends will be sponsoring a Holiday Party for the town and will receive recognition for the library.  With the help of Anne Marie Murphy’s daughter, the Friends are preparing a mural wall in the Children’s section to honor Anne Marie.

 

  1. DISCUSSION ITEMS
    1. There are 2 vacancies on the LAB.  Bill will contact previous Homework Help volunteers; Pam will contact a friend who may be interested; Sarah will give Bill the name of a teacher who may be interested.
    2. Brenda asked why the library should open on Sunday.  There will be a problem during the times the Farmers’ Market is open since there is no parking and the entry way is blocked.  Randall said at this point the Commission only wants to know what the cost would be (staff, utilities, etc.) and no decision has been made.  Central branch is open, but somewhat less busy than previously on Sunday, Tracy said. 

 

  1. ACTION ITEMS - none

 

  1. MEMBER ANNOUNCEMENTS – A current list of LAB members will be circulated.

 

  1. ADJOURNMENT: 5:51 p.m.

NEXT MEETING

Tuesday January 9, 2018 5:00 p.m.

Respectfully Submitted,

Mike Neely, Secretary

Date:
Tuesday, November 7, 2017
Time:
5:00pm - 6:00pm
Time Zone:
Pacific Time - US & Canada (change)
Branch:
Windsor Regional Library
Categories:
  :::: Library Advisory Board  

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