Santa Rosa Library Advisory Board Regular Meeting
SANTA ROSA LIBRARY ADVISORY BOARD MINUTES
Sonoma County Library
Wednesday, May 30, 2018
Northwest Santa Rosa Library
150 Coddingtown Center
Santa Rosa, CA 95401
In attendance: Library Advisory Board: Chair Nancy Persons, Cynthia Denenholz, Sarah Laggos, Marlen Chavez, Bruce Hartman, Diane Reyes; Ex-Officio Members: Commissioner Linda Garcia, Interim Central Branch Manager Kate Keaton, Rincon Valley Branch Manager Bill Coolidge; Friends President Sarah Swearingen. Absent: Members Frank Morabito: Ex-Officio Members: Interim Director Tracy Gray, Commissioner David Ebright, City of Santa Rosa Councilmember Jack Tibbetts.
1. CALL TO ORDER
Chair Nancy Persons called the meeting to order at 7:02 pm.
2. SPECIAL ANNOUNCEMENTS & INTRODUCTIONS
Diane Reyes presented Kim Popenuck, children’s librarian at Northwest Library, with a thank you gift and card from Luther Burbank Pre-K and Kinder Academy. Kim had done an excellent bilingual presentation at the school about the Summer Reading Program and had also done a well-received parent presentation in 2015. Linda Garcia announced that the Foundation will be holding their annual Cinema and Chocolate fundraiser on August 23rd at Rialto Cinema in Sebastopol This year, the movie will be “Grease”. (Last year, $50,000 was raised from this event, which Library staff may generally attend for free.)
3. APPROVAL OF MINUTES OF January 30, 2018 and March 28, 2018 approved
4. PUBLIC APPEARANCES
An opportunity for members of the public to address the Library Advisory and Friends’ Boards; times are limited to 3 minutes and may be changed at the Library Advisory Board’s discretion.
No members of the public were present.
5. ACTION ITEMS
6. DISCUSSION ITEMS
6.1. Recruitment of new LAB members
Discussion of recruitment of members continued. The LAB is in good shape with just one vacancy. (In addition, Frank Morabito’s term ends in July 2018 and he will not be re-applying.) We do have a candidate for our vacant teen position who would bring us back up to two teen members. Marlen is looking ahead to her graduation next year and has already begun to look for potential teens.
Reports and updates on library governance, management, programs, services and support group activities as well as City Council matters. All items are for discussion only.
7.1. Youth Member’s Report – none this month due to finals.
7.2. Friends of the Santa Rosa Library Report
Sarah announced that she is now president of the Santa Rosa Friends group. She will be the liaison to the LAB for now but may send other members in the future. Also, she will be on vacation in July so will send someone else from the group to attend the July LAB meeting. Other results from the recent Friends election include Jerry Benson and Joe Seymour are now serving as vice-presidents. Mickey Christensen is secretary and Leslie Stone is treasurer. The Friends will hold their next meetings on Mondays in June and September (September 10th). Perhaps a LAB member could join the meeting in September. Sarah also shared that the Friends were currently holding their June book sale (June 1st-3rd); they try to hold sales near the beginning and end of the school year, as well as in April and October each year. Sarah also shared some of the quirks of book sales such as the strong effect that weather can have on sales.
7.3. Library Commissioners’ Report
Linda Garcia gave the Commissioners’ report. The next Commission meeting is Monday June 4th at 5:30 p.m. She reported that the search for a new director did not result in any one being hired. The director search committee was meeting on May 31st to look into appointing an interim director. Once they suggest a person, the whole commission will vote to approve. It was noted at some point that Tracy Gray had resigned from the interim position to take the Library Director position in Mountain View, California. Linda Garcia also reported that Helena Whistler, Tim May, Paul Heavenridge and herself would be leaving the commission when their terms are up next month. Other items to be discussed include the DACA resolution proposed by the Commission, a report on the upcoming Summer Reading Program, the School Readiness Report, other committee reports and review and approval of the discrimination and harassment policies. At the next meeting on July 9th, the Commission will discuss the future of the Roseland Library and the Commission does remain committed to that library. Currently, both the City of Santa Rosa and County of Sonoma have budgets that are stretched very thin. And, at this time, there are no plans by the library to expand hours. Linda finished by stressing the need to recognize the importance of staff and the need to hire a director with a Masters in Library Science, a requirement of the position. Linda also mentioned that the Library had recently hired 61 temporary positions to help out with needs over the summer.
7.4. Library Director’s Report
Tracy sent the following report: We celebrated the Northwest refresh re-opening on Tuesday May 29th at 10:00 a.m. In attendance were Library Commissioners Helena Whistler, Linda Garcia, Reece Foxen, Barbara Mackenzie, Randall Neff; City Councilmembers Jack Tibbets and Julie Combs; and the Aide to County Supervisor Shirlee Zane. Thank you especially to the Kate Keaton, Northwest branch manager, the Northwest staff; Vicki Terbovich, Information Technology manager and the Information technology staff, and Dave Tichava, Facilities Manager and the Facilities staff for a job well done.
The next branch to get a refresh is Petaluma. Preliminary plans and meetings have begun.
Summer reading is about to begin as the staff throughout the library system prepare for another summer reading adventure.
My last day is this Friday. It has been a pleasure working for the Sonoma County Library and serving the community as both the Central branch manager for two years and Interim director for a year. I will miss everyone.
Also noted at this time, the LAB was advised that Angelina had resigned in April because her husband took a job in Southern California close to their families. The summary of the LAB survey and brochure are on hold for this reason.
7.5 Feedback to Branch Managers’ Reports (see reports below).
LAB members asked about STAR POWER. STAR POWER was the workshop offered by Saroj Ghoting on shaping early literacy skills. Sonoma County Library staff plan to take these techniques and share with parents and caregivers. Nancy Persons asked that we send her more flyer information as she would love to be inundated with the library offerings and share with interested people. Board members were also interested to hear about the very popular senior mindfulness classes and the League of Women Voter program held at the Rincon Valley Library. Diane appreciates the librarians connecting with the schools. She has had both Kim Popenuck from the Northwest Library and Ana Dawe from the Central Library connecting with classes at her school. She also mentioned that Burbank School is very competitive and they want to outdo all the other Santa Rosa schools in participation in summer reading this year. The school will be giving students prizes when they return to school at the beginning of the next school year. Diane did offer feedback from her school on two recent promotional items. She said that people were confused about the Redwood Empire Food Bank lunch programs. People wanted the flyers to include all information for all locations doing the lunch program. She also shared feedback about the SRP flyers. The preference would be that the flyers be fully bi-lingual. She also reported that the teachers felt that the flyers were confusing and didn’t clearly explain all aspects of the summer reading program. Kate promised to share this feedback with staff. Bruce shared that he had visited the Roseland Community Library and had a great talk with Jackie Martinez as she shared the many innovative things happening at Roseland. He also had taken time to read the library’s Strategic Plan. He looked for reports about progress with the Strategic Plan online but was unable to find any. He was especially interested in the status of Volunteer Outreach and Measuring Outcomes. Linda Garcia said that she would check on the status of these two items. She also said she would look into the status of a meeting of all the LABs in the county.
7.6 City Council Liaison Report
8. ADVISORY BOARD INFORMATION ITEMS
An opportunity for Members to present brief, factual information about their library, respond to public comments, place items on the next agenda, or request information from the Library Commissioners, Director or Branch Managers.
9. FOLLOW-UP & NEXT STEPS
A review of follow-up responsibilities for members and staff.
Meeting adjourned at 8:15 p.m. Next meeting: Wednesday, July 25, 2018 at the Rincon Valley Library