Santa Rosa Library Advisory Board Regular Meeting
SANTA ROSA LIBRARY ADVISORY BOARD MINUTES
Sonoma County Library
Wednesday, July 25, 2018
Central Santa Rosa Library
211 E Street
Santa Rosa, CA 95404
In attendance: Library Advisory Board: Acting Chair Cynthia Denenholz, Sarah Laggos, Marlen Chavez, Bruce Hartman; Ex-Officio Members: Commissioner Linda Garcia, Interim Director Susan Hildreth, Central Branch Manager Kate Keaton, Interim Branch Manager Steve Alcorta; Friends Vice President Joe Seymour, Candidate to Board Christine Bell. . Absent: Chair Nancy Persons , Members Diane Reyes and Frank Morabito: Ex-Officio Members: Commissioner David Ebright, City of Santa Rosa Councilmember Jack Tibbetts.
1. CALL TO ORDER
Acting Chair Cynthia Denenholz called the meeting to order at 7:02 pm.
2. SPECIAL ANNOUNCEMENTS & INTRODUCTIONS
Susan Hildreth, Interim Library Director gave a brief introduction with mention of her background which includes serving as the inaugural, Gates Foundation funded Distinguished Practitioner in Residence (Professor of Practice) at the University of Washington Information School in Seattle, where she taught, assisted in the development of curriculum and conducted research on the future of libraries. From 2011 through 2015, Ms. Hildreth was appointed by President Barack Obama to serve as the Institute of Museum and Library Services Director. A former city librarian in Seattle and San Francisco and State Librarian of California (appointed by California Gov. Arnold Schwarzenegger), she has also headed the Peninsula Library System, the Pacific Library Partnership, and Califa Library Group and served as the administrator of the NorthNet Library System from March 2015 through June 2016.
Linda Garcia announced the Chocolate and Cinema Fundraising event for the Sonoma County Public Library Foundation. This year will feature the movie Grease and will be a sing-along. Commissioner Garcia mentioned the great support that the Library Foundation gives to Sonoma County Library and to other literacy projects in the county. She also said that there will be 25 free tickets available for library staff.
3. APPROVAL OF MINUTES
Minutes of May 30, 2018 approved
4. PUBLIC APPEARANCES
An opportunity for members of the public to address the Library Advisory and Friends’ Boards; times are limited to 3 minutes and may be changed at the Library Advisory Board’s discretion.
No members of the public were present.
5. ACTION ITEMS
6. DISCUSSION ITEMS
6.1. Recruitment of new LAB members
LAB members asked that library staff mention the LAB vacancies at programs as a way of recruiting more LAB members. Members also asked about the status of the LAB brochure. With the community engagement officer position vacant, the library will need to wait to do the brochure until the position is filled. Furthermore, that position is being revised with the new person being a part of the Management team and in charge of the Marketing Plan; the job description should be approved at the August Commission meeting.
It was also suggested that the brochure would be a good topic to discuss at an All-LAB meeting.
Reports and updates on library governance, management, programs, services and support group activities as well as City Council matters. All items are for discussion only.
7.1. Youth Member’s Report
This month, Marlen gave a brief summary of the needs of high school students when it comes to college help. She plans to give a full report next time. She sees lots of college help on the web page but still thinks we need to figure out a way to promote to the students. She mentioned the SAT classes and how there are some seniors who still need to take the SATs and would benefit from the SAT classes that the library offers although our classes are only open to juniors. A discussion developed about the changing requirements for college entry including SAT scores, ACT scores, essays, and the various extra-curricular activities. Marlen also mentioned that the library could do more programming geared toward preparing students and parents starting with freshmen and their parents to keep them informed of the whole process. Steve Alcorta asked if the schools still held career days and Marlen replied that some do and others do not. Marlen and Kate agreed that it might be useful to continue a conversation with Rachel Icaza, Education Initiatives Librarian. The library’s college preparation and application assistance would align with a key goal of the strategic plan, which includes supporting education. Marlen will report to the LAB in September.
7.2. Friends of the Santa Rosa Library Report
Joe Seymour distributed a list of new officers for the Friends group as well as an update from the last book sale. The Friends have submitted dates for book sales in 2019. He mentioned the problem the Friends group has with the Vets building as the rental price keeps going up. Linda Garcia recommended that the group speak to our County Supervisor to see if anything could be done to help keep book sales at the Vets building. Joe also mentioned that the Friends email list of 1,100 people could be used to distribute LAB membership information. The Friends continue to receive book donations and continue to process them as fast as they can. And, the Friends are updating their website. There is no “go live” date at this point but it is coming. Steve asked if it would be bilingual and Joe was not sure.
7.3. Library Commissioners’ Report
Linda Garcia gave her final Commissioners’ report. She stated that is has been a pleasure and an honor to work with all on the Library Advisory Board and said that our youth members are the best. She knows there is hope for the future based on our youth members. New chair of the Commission, Reese Foxen has offered monetary and clerical support for an All-LAB meeting to be held in September or later. Through Linda, she asked if the Santa Rosa LAB would be willing to coordinate the meeting. All of our LAB members present are eager to be a part of the planning. Sarah Laggos was selected as the lead.
Linda also encouraged LAB members to attend the award portion of the All-Staff Day on September 27th.
Linda gave an update on Roseland. The building is slated to be demolished in early 2019. Linda Hopkins is still a strong supporter and $500,000 has been set aside in the County budget to help house a Roseland Community Library and the Boys and Girls Club. Much of the money promised in early fundraising was lost in the fires but the Roseland Coalition is still working hard.
Linda mentioned that the Commission is very pleased with the Interim Director and all will move forward in hiring a new director. Linda also confirmed that David Ebright had not asked to be re-appointed to the Commission, and mentioned that some of the vacancies on the Commission have been filled but have not been fully confirmed yet.
7.4. Library Director’s Report
Susan started on July 16th and plans to attend the Public Services Management Team meeting this week. She hopes to help place a new director at the library by the end of this year or early next year and expects to be here six-eight months. Her initial plan includes talking to the exiting and the current commissioners to judge what needs attention now such as the Roseland Community Library. She is also planning to work on communication about the sales tax measure. She has a strong interest in additional hours including Sunday hours. She also wants to begin to be clear how Measure Y money is being spent so that, in eight years, we can make a strong case to the public to continue the support for this tax. An official report from the Measure Y Committee should be forthcoming
7.5 Feedback to Branch Managers’ Reports (see reports below).
Kate promised to update the Central Library report to give the number of sign-ups for the teen and adult summer reading program and send out a corrected copy with the minutes. She noted that the adult participation is especially high because all Adult Literacy Program tutors and students are enrolled in the program at the Central Library. Steve reported on the adventure that Northwest is having with the new front doors. Five different repairs have been attempted but the doors continue to be problematic. Steve also talked about the evidence of outreach by new teen/adult librarian Jenny Rockwell as the number of teen sign-ups for summer reading are high.
7.6 City Council Liaison Report
8. ADVISORY BOARD INFORMATION ITEMS
An opportunity for Members to present brief, factual information about their library, respond to public comments, place items on the next agenda, or request information from the Library Commissioners, Director or Branch Managers.
Bruce thanked Linda Garcia for the last update she provided on the Strategic Plan. He thought that it would be beneficial that updates be provided on the library webpage. Bruce also asked about the technology plan and the progress there. It is in the 2018/2019 budget and should be forthcoming this year. Bruce recommended that the spreadsheet for target dates for the Strategic Plan be readily available on our webpage as well and mentioned that it should be updated periodically so that the public has this information. All agreed that there is value in letting the public know of the library’s progress with the Strategic Plan. Linda Garcia talked a bit about the current budget. With Measure Y money, the budget is stable but she talked about the need for the library to have plans in case of reduction of funding. The County of Sonoma is being very conservative right now and laying off people. She would like the library to determine what is important right now and to think about what the plan would be if the budget were cut 5 - 10%.
Bruce also reported on his success obtaining an article from a professional journal.
9. FOLLOW-UP & NEXT STEPS
A review of follow-up responsibilities for members and staff.
Marlen will report to the LAB about her research into ways to improve outreach to high school students and families about college prep classes at the public libraries.
Meeting adjourned at 8:10 p.m. Next meeting: Wednesday, September 26, 2018 at the Rincon Valley Library