The Sebastopol Library Advisory Board meets on the first Wednesday of February, April, June, August, October, and December at 4 p.m. Location: Sebastopol Regional Library 7140 Bodega Avenue, Sebastopol, CA 94952

Minutes
Sebastopol Library Advisory Board Meeting
June 6, 2018, 4:00 p.m.
Location: Sebastopol Regional Library, Sebastopol, CA 95472

Present: Mary Shiff, Walt Frazer, Ralph Johnson, Fiona Hynes, Gabe Yazzolino, Mathew Rose (Sebastopol Regional Library), Helena Whistler (Library Commissioner), Jaime Anderson (Sonoma County Library Director), from 4:45 on: Michael Carnacchi (Sebastopol City Council Liaison).

I. Mary Shiff, Chair, called the meeting to order at 4:02 pm. The Agenda was approved and Minutes from April were approved with changes.

II. Public Comment: none.

III. Announcements: none.

IV. New Business:  

Iva. Library Survery: was tabled until further discussion with LANTERN.

IVb. Farmer’s Market: Mathew will communicate with LAB Chair, Friends of Sebastopol Library President, the quilting group, and others to determine how best to proceed.

IVc. Presentation to the Library Commission Mary is creating a project report to present to the Library Commission at a future Commission meeting date.

IVd. All LAB Meeting is in the planning process and awaiting further information from the Advocacy Committee.

Va. Commissioner Report : Helena reports the appointment of Jaime Anderson as Acting Library Director. The last Commission meeting was adjourned in honor of Tracy Gray. Recruitments for an Interim and Permanent Library Director are ongoing. A resolution to support DACA members of our communities was passed, an enhancement of the Statement of Inclusivity. The Commission was treated to a Summer Reading presentation, as well as a Ready to Enter Kindergarten presentation. Ms. Whistler recommends reading the Management Report in the Commission packet.

Vb. Director’s Report:  Ms. Anderson reported on Tracy Gray’s resignation, the DACA resolution. The Northwest Santa Rosa Branch reopened after its refresh. There is new paint, shelves, carpet, and technology. The Public Services Division Manager Sarah Vantrease reported on Saturday hours: all branches extended their open hours until 6pm with the Measure Y funds in April. Stories of increased usage have been reported, though no increase in circulation has yet been seen. Public computer use has increased. Ms. Anderson reported on the launch of Summer Reading and the addition of circulating video games.

Vc. City Liaison Report: Michael Carnacchi reported that the city has added banners downtown of local community members who “make a difference” banners to change quarterly. Route 24 in Sebastopol is now a fare less route, making the bus a free alternative to driving through town. The Library Commission appointment will be discussed at a future meeting. New art piece to go up by the bridge at the Laguna entrance. Paid for by the public arts fund the “Sebastopol Portal” can be reviewed on the city’s website. The Library Wall public art piece has a call for submission out now.

Vd. Youth Report: Nothing to report at this time.

Ve. Branch Manager Report: Lunch at the Library will be happening in the summer, and the librarians have planned the events to back up against the lunch time to try to increase the opportunities for people to participate in the program. Summer Reading and the Author Series programs were shared. A Volunteer Appreciation Party is scheduled for June 12 at 6:30 pm at the Rialto Cinemas. Library stats for the month of May were shared. Arts shows are being scheduled much more frequently than in the past, a long held goal being realized. Art along the exterior of the building has been refreshed and enhanced. A read-along of Homer’s Odyssey is starting in July. A teen collaborative is being established between different community groups (Sebastopol Community Cultural Center, Center for the Arts, Ives Pool, area schools, others) with shared missions in services to teens. Rosalie Abbott is taking part as part of the leadership of the teen collaborative. A senior collaborative is also emerging with community groups (Sebastopol Senior Center, Burbank Heights, Gravenstein Health Action Chapter, others). Courtney Klein and Carrie King have been participating in the leadership meetings for this collaborative. Mr. Rose continues to plan the Non-Profit Networking meetings, intended to be quarterly and starting up again after the October fires soon.

Vf. Friends of Sebastopol Library Report: Ms. Shiff reported for Sue Fujita: The Friends May book sale earned $3,500. The Friends of Sebastopol Annual Meeting was on May 26^th at 2:00 in the Forum Room and all the usual suspects were elected. The new shed in the parking lot is fully operational. The next book sale starts September 12. In 2019, there will be four book sales, all with general interest, children’s and teen books. There will not be a special children’s teens books only sale.

Vg. LANTERN Report:  LANTERN is discussing surveys and brochures to further the information campaign regarding the needs of the Sebastopol Regional Library. Clark Mitchel, Mr. Rose, and Ms. Whistler met with Library Director Gray to discuss LANTERN’s work. The idea of compact shelving was discussed.

VI. Agenda Items for Next Meeting: August 1, 2018 at 4:00 pm

Library Survey

Presentation to the Library Commission

Farmer’s Market

All LAB Meeting

Technology Plans for the Sebastopol Regional Library

7. Additional Public Comment: none

8. Adjournment at 5:15 pm

Reported by Mathew Rose