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Santa Rosa Libraries Advisory Board Meeting

SANTA ROSA LIBRARY ADVISORY BOARD DRAFT MINUTES

Sonoma County Library

Wednesday, September 27, 2017

7:00 pm

Northwest Regional Library

150 Coddingtown Center.

Santa Rosa, CA 95401

 

In attendance: Library Advisory Board: Nancy Persons, Cynthia Denenholz, Diane Reyes, Marlen Chavez Ex-Officio Members: Linda Garcia, Library Chief Financial Officer  Ken Nieman, Jennifer Duran, Rincon Valley Branch Manager, Kate Keaton, Northwest Branch Manager, Phil Hoeft, Central Branch Supervising Librarian; Absent: Barbara Fisher, Frank Morabito; Ex-Officio Members: David Ebright, City of Santa Rosa Councilmember

 

  1. CALL TO ORDER

Chair Nancy Persons called the meeting to order at 7:03 pm.

 

  1. APPROVAL OF MINUTES OF May 31, 2017 and July 26, 2017

Postponed until November 29 meeting due to lack of quorum. 

 

  1. PUBLIC APPEARANCES

An opportunity for members of the public to address the Library Advisory and Friends’ Boards; times are limited to 3 minutes and may be changed at the Library Advisory Board’s discretion.

Kaitlyn McMillan and Nerina Lily attended the meeting as observers.

 

  1. SPECIAL ANNOUNCEMENTS & INTRODUCTIONS

None

 

  1. ACTION ITEMS
  2. DISCUSSION ITEMS
    1. Discussion of the need to address members missing meetings in the By-laws

 

Members discussed if there was a need to put something in the by-laws about members missing meetings. Nancy Persons will check with Tracy Gray about contacting other Sonoma County LABs to see how they handle it and the group will discuss the issue when there is a quorum present.

  1. Recruitment of new LAB members

 

Discussion centered around filling the vacancies on the board. Diane asked about the description of the role of the LAB members and wondered if the description was available and clear to all. (The role of LAB members is in the JPA, and this description will be put into the recruitment bulletin.) Nancy Persons reported that she was sharing the information about the vacancies at SRJC. She will also send branch managers something to post on Facebook pages, and the recruitment bulletin will be placed on the Library’s website.

  1. REPORTS

Reports and updates on library governance, management, programs, services and support group activities as well as City Council matters. All items are for discussion only.

  1. Friends of the Santa Rosa Library Report

 

No report.  Nancy Persons will contact Frank Morabito.

 

  1. Youth Member’s Report

 

Marlen reported that she speaks to a lot of teens including a lot with parents who don’t speak English. She is finding that two new databases are really very helpful for all students and hopes that the word gets out. She reported that Lynda.com is very helpful with good tutorials especially the interior design tutorials. Marlen also talked about Tutor.com. She tested Clarissa, one of the tutors affiliated with Tutor.com and was pleased with the support given. She especially liked that Tutor.com used a whiteboard to show math and that actual tutors were available to help. Tutor.com helps with SAT and ACT prep, as well as homework. Marlen polled fifty students and found that none of them knew about these two databases. She feels that the best communication for students is a one-on-one approach.

 

  1. Library Commissioners’ Report

 

Linda Garcia announced that Kiyo Okazaki will be retiring in November. She also reported that she attended Staff Day in September and it was a very positive experience for all. Linda also talked briefly about the recent Monday Commission meeting and the upcoming Saturday workshop.  One upcoming project that the Commission will be watching is the move of Administration, Materials Management and other departments to Rohnert Park. The Commission is also working on the job description for library director as well as the nationwide search that will be conducted. They will solicit input from the LABs and the community. The Commission feels very strongly the responsibilities of spending public money and want to do this well.

     

  1. Library Director’s Report

 

Ken Nieman delivered the director’s report. He gave the group an update on the Measure Y oversight committee. This is an 11-member committee appointed by the Commissioners to make sure that Measure Y money is spent properly. Ken also addressed the upcoming move of Administration, Materials Management and Facilities to the new Rohnert Park location. The library hopes to get keys next month and start work on the facility, and move in no later than January 1, 2018.. An update on the Roseland development was also given. The library continues to meet with the Community Development Commission and Mid-Pen about the future of the Roseland site. The Roseland Coalition has raised $1.3 million and the Santa Rosa City Council does want the library as a part of this development; a big issue is who will own the building. Ground breaking for this site would be Spring 2019 at the earliest. Finally, Ken reported that the Northwest refresh is moving ahead. The building will be closed for three months and the library will operate a small space with limited services. This will happen early next year. Ken also briefly touched on Staff Day 2017 and shared that the library was working on setting budget priorities for 2018/2019.

 

        7.5 Feedback to Branch Managers’ Reports (see reports below). 

 

Once again, the LAB members reported their enjoyment of the “stories of impact”. Nancy Persons shared the story about J.C. students coming into the library to “rent” materials and how they share their surprise at still seeing books in the library.

 

  1. City Council Liaison Report

 

         No report.

 

  1. ADVISORY BOARD INFORMATION ITEMS

An opportunity for Members to present brief, factual information about their library, respond to public comments, place items on the next agenda, or request information from the Library Commissioners, Director or Branch Managers.

 

  1. FOLLOW-UP & NEXT STEPS

A review of follow-up responsibilities for members and staff.

  1. ADJOURNMENT—Meeting adjourned at 8:08 p.m. Next meeting: Wednesday, November 29, 2017 at the Roseland Community Library. 
Date:
Wednesday, September 27, 2017
Time:
7:00pm - 8:00pm
Time Zone:
Pacific Time - US & Canada (change)
Campus:
Northwest Santa Rosa Library

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